The Best Time Management Tools to Save Your Sanity

Toggl Track

Toggl Track is a lifesaver for keeping tabs on where your time goes while working on essays, group projects, or part-time jobs. It’s one of those time management tracking tools that’s easy to use and helps you see exactly how productive (or distracted) you’ve been. 

It’s perfect for students who want to stay on top of their schedule and make better use of their study hours.

Features:

• Simple one-click time tracking.
• Detailed reports to analyze your productivity.
• Integrations with apps like Google Calendar and Trello.
• Works offline and syncs across devices.

Todoist

Todoist is like that super-organized friend who always knows what’s due and when, but in app form. It’s perfect for keeping track of assignments, planning projects, and even remembering non-school stuff like buying groceries or texting your friends back. Whether you’re trying to stay ahead on deadlines or just keep your life in order, Todoist makes it easy.

Features:

• Add tasks quickly with due dates, priorities, and labels.
• Organize everything into projects (like “Classwork” or “Side Hustle”).
• Share tasks and collaborate on group projects.
• Works on your phone, laptop, tablet — wherever you are.
• Syncs with apps like Google Calendar for smooth scheduling.

SimpleMind

SimpleMind is one of the time management tools for students who think better when they can see everything laid out in front of them. If you’re brainstorming for an essay, planning a project, or organizing notes for an exam, this tool helps you break it all down visually. It’s easy to use, works across devices, and makes even the messiest ideas look neat.

Features:

• Drag-and-drop layouts for easy mind mapping.
• Add images, videos, and voice notes to keep everything in one place.
• Sync across devices with Dropbox or Google Drive.
• Customize your maps with colors, styles, and lines to fit your vibe.

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RescueTime

RescueTime is the app you didn’t know you needed to figure out where all your time goes. It runs quietly in the background, tracking what you’re doing on your laptop or phone — no manual input required. By the end of the day, you’ll get a clear breakdown of how much time you spent studying, scrolling Instagram, or binge-watching Netflix (no judgment!).

Features:

• Tracks your time on websites and apps automatically.
• Shows detailed reports to help you spot time-wasting habits.
• Lets you set goals and get alerts when you’re off track.
• Focus Sessions block distracting sites while you work.

ProofHub

ProofHub is among those super handy time management tracking tools for group projects, solo assignments, and personal deadlines. It’s basically an all-in-one app that helps you stay on top of tasks and keeps your team in sync. Whether it’s tracking what you’ve finished or figuring out what’s next, ProofHub makes managing your workload way less stressful.

Features:

• Assign and track tasks with deadlines to keep everything organized.
• View tasks your way — Calendar, Gantt charts, or simple lists.
• Built-in time tracking to see where your hours go.
• Chat, file sharing, and discussion tools for easy group collaboration.
• Proofing tools for reviewing and approving files without messy email threads.

Google Calendar

Google Calendar is one of the easiest tools to keep your schedule under control. It’s simple, works on every device, and keeps everything you need in one place — classes, assignment deadlines, and even study sessions with friends. With color-coded events and automatic reminders, you’ll never lose track of what’s next.

Features:

• Add events, tasks, and reminders with a few clicks.
• Sync across devices so your schedule is always up to date.
• Color-code different types of events (class, personal, work) to keep things organized.
• Integrates with other apps like Gmail, Zoom, and Notion for smooth workflows.
• Set recurring events for regular classes or weekly study sessions.

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Trello

Trello is a visually simple and highly effective tool for organizing tasks and projects. It works like a digital bulletin board where you can create lists, add cards for tasks, and move them around as you make progress. Whether you’re managing your study schedule, a group project, or personal goals, Trello makes it easy to see everything at a glance.

Features:

• Create task boards with lists and cards to track progress.
• Add checklists, deadlines, and attachments to individual cards.
• Collaborate with classmates by sharing boards and assigning tasks.
• Integrates with apps like Google Drive, Slack, and Evernote.
• Sync across devices so you can update your tasks anywhere.

Forest App

Forest App makes staying focused surprisingly fun. When you start a task, you “plant” a virtual tree. As you stay on track, the tree grows, but if you leave the app to scroll or text, the tree dies. Over time, you’ll build an entire forest that shows how productive you’ve been. It’s simple, effective, and even helps you feel good about your focus.

Features:

• Plant trees as you focus and watch your forest grow.
• Earn coins to plant real trees through their partnership with Trees for the Future.
• Use Deep Focus Mode to block app-switching and avoid distractions.
• Tag your tasks to track where your time is going.
• Team up with friends to stay accountable during group study sessions.

It’s one of the most engaging ADHD time management tools out there!

Pomodoro

The Pomodoro technique is a simple but powerful way to stay productive without burning out. You work in focused chunks (usually 25 minutes), then take a short break. It’s great for getting through essays, studying, or any task that feels a little overwhelming. And the best part is that there are tons of free time management tools out there that make using this method so easy.

Features:

• Break tasks into manageable sessions with built-in timers.
• Customize session lengths and break times.
• Track your completed “Pomodoros” to see how much you’ve accomplished.
• Works well for both solo work and group study sessions.

Evernote

Evernote is a digital notebook for everything: class notes, to-do lists, research, and even brainstorming for essays. It keeps all your ideas in one place and syncs across devices, so you’re always organized no matter where you are. Whether you’re prepping for finals or drafting an illustration essay, it’s a tool that simplifies your study life.

Features:

• Create notes with text, images, audio, and even attachments.
• Organize notes into notebooks and tag them for quick searching.
• Use templates for assignments, project planning, or daily to-do lists.
• Sync across devices to access your notes anytime.
• Share notes for group work or peer feedback.

Clockify

Clockify is one of the best free time management tools out there, especially for students who want to keep track of where their time is going. It helps you track time for study sessions, assignments, and even group projects. With its clean design and simple features, it makes staying productive easier and more effective.

Features:

• Track your time with one click or manually log hours for tasks.
• Use a calendar view to see your week at a glance and adjust as needed.
• Stay focused with a built-in Pomodoro timer.
• Generate reports to see how productive you’ve been.
• Sync across all your devices for easy access.

Cold Turkey

Cold Turkey is a must-have if distractions are your biggest obstacle. It’s a productivity app that blocks distracting websites, apps, and even your entire device if needed. Perfect for those moments when TikTok or gaming sounds way more fun than writing an essay. With Cold Turkey, you can lock in focus time and actually get stuff done.

Features:

• Block specific websites, apps, or even the whole internet.
• Schedule blocks during peak study hours or use it on the fly.
• “Frozen Turkey” mode locks your device entirely for ultimate focus.
• Set customizable breaks to recharge without falling into procrastination.
• Works across multiple platforms, including Windows, Mac, and Android.

Monday.com is one of those time management tools for students that makes staying organized feel less overwhelming. It’s super flexible. You can customize it to track assignments, manage group projects, or even plan out your week. Everything you need is right there, and it’s easy to see what’s coming up next.

Features:

• Create boards to track tasks, deadlines, and priorities.
• Switch between calendar, timeline, or list views depending on how you like to work.
• Share boards with your group, assign tasks, and chat without leaving the platform.
• Connect with tools like Google Drive, Zoom, or Slack for a smoother workflow.
• Automate reminders and task updates so nothing falls through the cracks.